QuickBooks Auto Data Recovery is a new feature that was introduced in QuickBooks 2011 R6 and QuickBooks 2010 R12, both of them are US editions, but only in the Premier and Pro versions. It was not something that we were familiar with, but now we are starting to see several questions from clients about this feature alone. What is it doing?
If you have one of those versions of QuickBooks Accounting Software you may see an additional folder show up on your computer, with a few files that are completely new. This is the folder of QuickBooks Auto Data Recovery, and it will show up on its own.
The file named QBW.ADR will be the same size as your regular QBW file of the company, the QBW.TLG.ADR file should be very much smaller but will grow. The two old files would not show up until later.
Essentially, this is a copy of backup of your QuickBooks Accounting Software company file, and a matching transaction log, that QuickBooks makes for you in an automatic way. You cannot possibly turn this feature off.
Working Of The QuickBooks Auto Data Recovery:-
Roughly one hour after you open a QuickBooks company file the Auto Data Recovery feature of QuickBooks will perform some internal diagnostics on the file itself. If the file has been opened and passes the test, the program assumes that this is quite a good file and a backup copy is made into the folder of ADR.
After the initial copy is made the transaction log of ADR will contain all transactions added to the file from that point onwards.
Every 12 hours after the first copy, QuickBooks Accounting Software will make another copy of the file. This would not happen if you do not have QuickBooks open, it occurs the next time you start the desktop program software. Since you can open your file of the company the program knows that it is accessible, and it will again run some short internal diagnostics. Note that the TLG file undergoes some heavy diagnostic tests also because a corrupted TLG file could also prevent you from opening your company file of QuickBooks. If everything passes, the first ADR copy is renamed to old and a new ADR set is being created. Only one old copy is being kept around.
So now you have a number of two copies, one that is up to 12 hours old, and one that is up to 24 hours old respectively.
How Do We Use This Feature:-
You do not have to do a thing to make the backups. That is the purpose of this, to give a good, clean backup file without any interaction of the operator.
How do you restore using this backup? The intent that is original was for this to be used by Intuit technical support staff. It was not a feature that was being presented to end users or several ProAdvisors. However, Intuit has published multiple details on how to restore files in Support Article of Intuit.
To summarize all this, you will replace the original QBW with the copy of ADR, and match it with the ADR TLG file. The TLG file contains all of the transactions that have been entered since the copy was first made, you can refer this article on the standard TLG file for more information on TLG files. When you open the copy of ADR, QuickBooks Accounting Software will recognize that this is a special copy and it will apply the transactions of TLG automatically. IF for some reason the TLG file itself is compromised, it would not be applied and you will have your restored backup without the last 12 or 24 hours of the activity that is being happened.
Intuit does not expect users to do this on their own. The intent is that the files of the backup are there for Intuit technical support staff to work with as a final and last resort, short of sending the file to Intuit Data Services to get a repair.
If you have any query regarding the QuickBooks auto data recovery then you can contact QuickBooks auto data recovery support or quickBooks auto data recovery technical support. You can get QuickBooks auto data recovery help on our website.